Hotelier Books

Start your day by opening a dashboard that already knows last night’s numbers. Connect your PMS once, map folio and department codes to your chart of accounts, and let Hotelier Books pull in rooms, F&B, packages, taxes, and payments automatically. Daily journals post themselves with the right revenue recognition rules, split by property, department, and market segment. Multi-currency stays are translated at the correct rates, while occupancy, ADR, and RevPAR sit alongside financial KPIs so owners can see what changed since yesterday without waiting for an email.

Front office activity flows straight into receivables: group blocks, corporate accounts, and OTAs convert to clean invoices you can send with one click, including payment links. Set dunning schedules to nudge late payers and track promises to pay. Card settlements and cash drops land in a clearing account; bank feeds match deposits to folios using rules you define, flagging variances for review. Petty cash and on-property spends are captured via mobile receipt upload, routed to managers for approval, and pushed into the ledger with the right cost centers. A daily revenue audit checklist guides the team through exceptions until the day is closed.

Run payroll without spreadsheets. Import timesheets or sync with your workforce tool, apply overtime and tip allocation rules, and preview labor by department before committing. Process pay runs for multi-property teams, publish paystubs to a secure portal, and post wages, taxes, and benefits to the GL automatically. For payables, onboard vendors with W-9/VAT details, convert approved POs into bills, and perform 3-way matching where needed. Build payment runs by due date and discount, pay in local currency, and maintain a clean vendor ledger for audits and 1099s or local equivalents.

When it’s time to review performance, open live P&L and balance sheet by property, by department, or consolidated across the portfolio. Track renovation or marketing initiatives with project accounting, and manage assets from capitalization to disposal with scheduled depreciation. Sales tax/VAT mappings ride along with each transaction, and advance tax estimates update as revenue and cost trends shift. Share a controlled portal with your CPA to collaborate on entries and filings. Use budget forecasting to plan seasonality, group pickups, and expense curves, then run what-if scenarios for rate changes or staffing adjustments. Finish with owner-ready statements and cash projections that answer, “What will our next 13 weeks look like?”